RSO Involvement Fair 2017 Rules and Procedures

Wednesday, January 25, 2017
Illini Union – Illini Rooms A, B, C, Courtyard Café, and South Lounge
11:00am – 3:00pm


Registration for the RSO Involvement Fair 2017 is now closed.
Waitlist will be available the day of the event.
(see more information below in 7th bullet point).

The RSO Involvement Fair is an Organization Fair that offers the opportunity to expose students to the diverse opportunities available for becoming involved with student organizations. All organizations participating in the RSO Involvement Fair 2017 will be given space for the purposes of providing the campus community with information concerning the group's purpose and recruiting new members.

  • Organizations must be registered and active in UofIConnections before applying for the RSO Involvement Fair. Being active includes, but not limited to as having a positive account, an updated roster that includes the President, Treasurer, and the 3 Authorized Agents labeled #1, #2, & #3 & not owing money as well as any other policies outlined in the handbook. (http://union.illinois.edu/UofIConnections)
  • Organizations MUST use the EXACT name that is listed in UofI-Connections or will NOT be considered registered for the fair.
  • Submitting an application DOES NOT guarantee a spot at the RSO Involvement Fair; space is granted on a first come-first serve basis pending the organization is registered and in both good financial & behavioral standing (no outstanding or delinquent financial obligations, conduct concerns, or frozen account).
  • Organizations must submit the online RSO Involvement Fair application along with a $5 non-refundable fee (credit/debit card or RSO account) at the time of submission.
  • Applications will be accepted beginning Monday, October 31, 2016 9:00 AM. Applications are processed on a first-come, first-serve basis, once all of the available spaces are full, no further applications will be accepted.
  • Organizations may check in at the RSO Involvement Fair Information Booth (located in the Illini Union West Side Corridor – directly by Illini Room A - the site of the RSO Involvement Fair) starting at 9:30 am, and must be present at their booths by 10:30 am on the day of the event. Organizations who have not done so will forfeit their space.
  • The waitlist will only be available on the day of the event with sign-ups starting at 10:00 am. Beginning at 10:45 am forfeited booths will be opened up to organizations signed up on the first-come first-serve waitlist. Organizations MUST be present to occupy the booth space.
  • All exhibits MUST remain in their designated area during the RSO Involvement Fair. Each organization is permitted only one space. You may not have a display that encroaches upon another organization’s area or into traffic areas —any such displays will be taken down immediately.
  • Organizations are not allowed to solicit or exchange any funds or sell items of any kind. No food or beverages can be distributed, except for candy. No music is permitted from organization booths during the RSO Involvement Fair.
  • Organizations are restricted to no more than 4 (four) members of their organization present at any given time at the booth. This is to reduce the amount of traffic caused by too many members present from an organization blocking the paths for interested students to browse the booths. Organizational representatives must remain behind the tables. They may not place themselves in the flow of traffic to pass out information or for any other purpose. Organizations in violation of this policy will forfeit their right to participate in the RSO Involvement Fair.
  • Wall partitions will be behind all booths. These partitions will be located behind the table and will allow participants to display materials about their RSO. You must provide your own supplies such as tape, push pins, scissors, pens, etc. There will be NO electricity provided, so please plan accordingly.
  • Failure to comply with any part of this contract or the RSO Involvement Fair Rules and Procedures can result in the withdrawal of all rights to participate in this or future RSO Involvement Fair programs.
For further information regarding the RSO Involvement Fair, please contact iuactivityday@illinois.edu, (217) 244-2357, Illini Union 284 http://union.illinois.edu/rso

An online application must be submitted with a $5 non-refundable fee (online payment only, credit card or RSO account). The RSO Involvement Fair participation is restricted to Registered Student Organizations only.


Applications will be accepted beginning Monday, October 31, 2016 9:00 AM.

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