RSO Involvement Fair 2020 Rules and Procedures

Thursday, January 23, 2020
Illini Union – Illini Rooms A, B, C, Courtyard Café, and South Lounge
11:00am – 3:00pm

Registration for the RSO Involvement Fair 2020 is now closed.
Waitlist will be available the day of the event.
(see more information below in 7th bullet point).

The RSO Involvement Fair is an Organization Fair that offers the opportunity to expose students to the diverse opportunities available for becoming involved with student organizations. All organizations participating in the RSO Involvement Fair 2020 will be given space for the purposes of providing the campus community with information concerning the group's purpose and recruiting new members.

  • Organizations must be registered and active in UofIConnections before applying for the RSO Involvement Fair. Being active includes, but not limited to as having a positive account, an updated roster that includes the President, Treasurer, and the 3 Authorized Agents labeled #1, #2, & #3 & no outstanding or delinquent financial obligations, conduct concerns, or frozen account as well as any other policies outlined in the handbook. (
  • Organizations MUST use the EXACT name that is listed in UofI-Connections or will NOT be considered registered for the fair. Duplicate registrations are not refundable.
  • Submitting an application DOES NOT guarantee a spot at the RSO Involvement Fair; space is granted on a first come-first serve basis pending the organization is registered and in both good financial & behavioral standing (no outstanding or delinquent financial obligations, conduct concerns, or frozen account).
  • Organizations must submit the online RSO Involvement Fair application along with a $5 non-refundable fee (credit/debit card or RSO account) at the time of submission.
  • Applications will be accepted beginning Monday, November 04, 2019 12:00 PM. Applications are processed on a first-come, first-serve basis, once all of the available spaces are full, no further applications will be accepted.
  • Organizations may check in at the RSO Involvement Fair Information Booth (located in the Illini Union West Side Corridor – directly by Illini Room A - the site of the RSO Involvement Fair) starting at 9:30 am, and must be present at their booths by 10:30 am on the day of the event. Organizations who have not done so will forfeit their space.
  • Plesae return the table number to the registration table before setting up your display.
  • The waitlist will only be available on the day of the event with sign-ups starting at 10:00 am. Beginning at 10:45 am forfeited booths will be opened up to organizations signed up on the first-come first-serve waitlist. Organizations MUST be present to occupy the booth space.
  • Once a space has been identified for waitlisted organizations, the organization will report to the Office of Registered Organizations for verification (ie., registration in UofIConnection and that the organization is in good standing both financial and behavioral). Next the organization must pay the $5 fee. The receipt must be shown to the registration table to be assigned a booth.
  • All exhibits MUST remain in their designated area during the RSO Involvement Fair. Each organization is permitted only one space. You may not have a display that encroaches upon another organization’s area or into traffic areas —any such displays will be taken down immediately.
  • Organizations are not allowed to solicit or exchange any funds or sell items of any kind. Only individually wrapped food items may be distributed. Any organization offering community bowl food items will be asked to leave the fair. No music is permitted from organization booths during the RSO Involvement Fair.
  • Organizations are restricted to no more than 4 (four) members of their organization present at any given time at the booth. This is to reduce the amount of traffic caused by too many members present from an organization blocking the paths for interested students to browse the booths. Organizational representatives must remain behind the tables. They may not place themselves in the flow of traffic to pass out information or for any other purpose. Organizations in violation of this policy will forfeit their right to participate in the RSO Involvement Fair.
  • Organizations must have a representative at the booth during the fair. Unattended displays will be removed and discarded, the organization will not be allowed to participate for the remainder of the fair. A 10 minute grace period will be allotted for representatives to change shifts between classes. Organziations are free to leave at any time, but they MUST remove all items from their table.
  • Wall partitions will be behind all booths. These partitions will be located behind the table and will allow participants to display materials about their RSO. You must provide your own supplies such as tape, push pins, scissors, pens, etc. There will be NO electricity provided, so please plan accordingly.
  • Failure to comply with any part of this contract or the RSO Involvement Fair Rules and Procedures can result in the withdrawal of all rights to participate in this or future RSO Involvement Fair programs.
  • No sub groups of RSOs including, but limited to (RSO A, B & C or RSO 1, 2 & 3) will be permitted to have their own table and as part of an RSO, MUST share the same space within the guidelines of the fair.
  • Each organization should complete an involvement Fair evaluation and submit it to the registration table before they leave the fair.
For further information regarding the RSO Involvement Fair, please contact, (217) 244-2357, Illini Union 284

An online application must be submitted with a $5 non-refundable fee (online payment only, credit card or RSO account). The RSO Involvement Fair participation is restricted to Registered Student Organizations only.

Applications will be accepted beginning Monday, November 04, 2019 12:00 PM.

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